The Problem
Your team spends hours keying data from invoices, purchase orders, contracts, and shipping documents into ERP systems. Every manual entry is a chance for errors, delays, and compliance gaps. Multiply that across languages, formats, and regional offices — and you have a process that doesn't scale.
Traditional OCR tools convert images to text, but they don't understand what the text means. They can't validate a PO number against your master data, flag a tax calculation error, or route an exception to the right approver. You end up with digitised documents that still need human review.
How We Solve It
DataSan's document intelligence goes beyond OCR. We build extraction pipelines that understand document structure, validate against your business rules, and feed clean data directly into your workflows.
Multi-language processing — English, Japanese, Chinese, Thai, Bahasa Indonesia. No separate models per language — one pipeline handles mixed-language documents common in APAC trade.
Template-free extraction — We don't need to pre-configure templates for every vendor format. The AI adapts to new document layouts and learns from corrections.
Validation and enrichment — Extracted data is cross-referenced against your master data, tax rules, and business logic before it enters your systems. Exceptions are flagged and routed automatically.
Audit traceability — Every extraction decision is logged with confidence scores and the original source document. Your compliance team can trace any data point back to its origin.
Results We've Delivered
- 97% extraction accuracy for a Japanese precision manufacturer processing procurement, quality, and compliance documents across 4 APAC markets in Japanese and English
- Multi-region invoice automation for a global manufacturer with AI extraction and three-way matching across multiple ERP instances
- 65% reduction in KYC processing time for a Singapore financial institution through automated document verification against 12 regulatory databases
What Gets Connected
Document intelligence is the entry point for everything else. Extracted data flows into Workflow Automation for routing and approvals, and into Operational Intelligence for dashboards and trend analysis. The combination turns documents from a bottleneck into a data source.
Common Use Cases
- Invoice and PO processing across multi-vendor, multi-format environments
- Trade document extraction (bills of lading, certificates of origin, customs declarations)
- Contract data extraction and obligation tracking
- KYC and compliance document verification
- Quality certificates and inspection reports
Book a Discovery Session to see how document intelligence applies to your operations.